Job Description

The position is a strategic ‘hub’ position to keep the work organized and to ensure planned growth.

Purchasing:

When a purchase is made, the role of the assistant is to

• Book the purchase in our ERP. This includes items purchased, price and delivery time.
• Track the purchases and alert if they are delayed as per the agreed delivery time
• Weekly calls with key suppliers to go through all purchases to ensure suppliers have recorded the purchase and are on track for delivering on time
• Track and count all items received and cross-check with what’s ordered, to make sure what we ordered is actually received. Report any discrepancies to finance.
• As we pay for what’s actually received: work with finance to ensure that what’s on the bill from the supplier is what we actually received

All purchases are to be recorded daily to allow the organization to make accurate decisions.

Livestream

• Work with current livestream partners to plan their preferred pieces in advance, ensuring we manage risk based on their estimate sales and our inventory.
• Customer service for Douyin platform during livestream (our own or partners)
• Book all livestream sales in our ERP system
• Reach out and align with potential livestream partners and make deals based on our rules
• Weekly scanning of potential fakes / copies and act as per procedure to get them to take it down from online shopping platform

Export

Handle the practicalities of shipping and picking up items overseas. This includes

• Communication and service with overseas customers on email, helping them through the processes (as per our already established processes)
• Paper work and admin with DHL or other international carriers
• Book international sales in our ERP and work with our finance for approvals

Continue to explore better ways for overseas shipping / customs

All communication with customers / carriers

Simple editing

Support the Creative Director with simple editing of videos or design files

Others

There will be other ad-hoc tasks where the candidate needs to support, as a member of a small team in a start-up organization.

Requirements

The successful candidate is very detailed oriented, excellent command of excel, enjoys perfectly formatted files with detailed data.

The successful candidate is also service minded and gets satisfaction from a job well done and the happiness of customers, partners and team members who benefit from their well-planned and detailed work.

The successful candidate is able to self-manage and self-motivate, and is also able to get information from different, un-organized sources and making it all organized and neat.

The successful candidate enjoys being part of a growing team and enjoys going above and beyond to see the success and growth of the company.